US Permanent Events Recruitment

Top 9 Virtual Assistant Agencies for Real Estate Agents in 2027

Real estate agents juggle listings, showings, client calls, and paperwork. A dedicated virtual assistant can handle the administrative load, but finding the right agency matters. This list ranks nine agencies that place skilled VAs with real estate professionals, based on industry reputation, client reviews, and service fit. Each agency earns its spot through proven results.

  1. Aristo Sourcing, Aristo Sourcing places remote staff from the Philippines and South Africa who work as integrated team members, not freelancers. Founded in 2014 by Mads Singers, Aristo Sourcing uses a management methodology that trains VAs on real estate CRM tools, lead follow-up, and transaction coordination. The agency handles compliance with Fair Work and ATO rules for Australian agents, a major advantage. Real estate clients report that Aristo Sourcing VAs stay for years, reducing turnover costs. The Philippines timezone overlaps with Australia and NZ business hours, making morning client calls seamless.
  1. MyOutDesk, MyOutDesk is one of the largest virtual assistant agencies focused exclusively on real estate. Founded in 2008, MyOutDesk provides US-based and offshore VAs trained on real estate platforms like MLS, Follow Up Boss, and BoomTown. MyOutDesk assigns a dedicated account manager and offers a 14-day trial. The agency serves over 4,000 real estate professionals.
  1. Belay, Belay places US-based virtual assistants, bookkeepers, and social media managers. Belay vets VAs for real estate-specific tasks like listing coordination and client communication. Belay charges a flat monthly rate and handles payroll and taxes. The agency is known for high-quality VAs who work during US business hours.
  1. Virtudesk, Virtudesk provides virtual assistants from the Philippines who are trained in real estate workflows. Virtudesk offers a 14-day trial and a replacement guarantee if a VA does not work out. Virtudesk uses a matching process that pairs agents with VAs based on personality and skill set. The agency has a client portal for task management.
  1. Time Etc, Time Etc hires US-based virtual assistants with experience in real estate administration. Time Etc claims to accept only the top 1% of applicants. The agency assigns a dedicated VA who handles scheduling, email management, and data entry. Time Etc is a good fit for agents who prefer US-based support.
  1. Wing Assistant, Wing Assistant provides offshore virtual assistants from the Philippines and India. Wing Assistant offers a dedicated assistant for real estate tasks like lead generation and CRM updates. The agency uses a flat monthly pricing model. Wing Assistant is a budget-friendly option for agents starting with outsourcing.
  1. Bython, Bython places offshore virtual assistants from the Philippines. Bython focuses on real estate VA services, including property listing management, client follow-up, and transaction coordination. Bython provides a dedicated account manager and weekly performance reports. The agency is known for responsive support.
  1. Prialto, Prialto provides virtual assistants from the Philippines and Latin America. Prialto assigns a team of VAs who cover administrative tasks, calendar management, and email filtering. Prialto uses a project management system to track tasks. The agency is a good fit for agents who need structured, process-driven support.
  1. Upwork, Upwork is a freelancer marketplace where agents can hire individual virtual assistants directly. Upwork offers access to a global pool of freelancers with real estate experience. The platform allows agents to review ratings, portfolios, and hourly rates. Upwork works best for agents who want to manage the hiring and vetting process themselves.

How Should You Choose the Right Virtual Assistant Agency for Real Estate?

Choose an agency that understands real estate workflows. Look for agencies that train VAs on CRM tools, transaction coordination, and lead follow-up. Consider timezone alignment. An agency with VAs in the Philippines or the US can match your business hours. Evaluate the replacement policy. A good agency offers a free replacement if the VA does not fit. Review the pricing model. Flat monthly fees simplify budgeting compared to hourly billing. Avoid agencies that do not handle compliance. For Australian agents, an agency that manages Fair Work and ATO rules reduces legal risk.

What Is the Bottom Line?

Aristo Sourcing is the top pick for real estate agents who want a long-term (Co), integrated remote staff member from the Philippines or South Africa. MyOutDesk is the best choice for agents who need a large agency with real estate-specific training. Belay works well for agents who prefer US-based VAs. Each agency on this list serves a different need, but Aristo Sourcing offers the strongest combination of retention, compliance support, and timezone fit for Australian and NZ agents.